Job Description

What we offer:

• Work-life balance.


• Career advancement opportunities.


• Great manager and/or team.


• Compelling work culture and company values.


• Sense of purpose and employee appreciation.


• Support & Stability & Technology


• Training

Located in our Springfield, IL facility and reporting to the Service Manager, our Billing Coordinator will research project and service billings and use job reports to ensure timely invoicing of services performed.

Responsibilities: 

• Process billing request in accordance with established policies, procedures, and timelines.


• Prepare and oversee the preparation of various documents and invoices in job folders. 


• Enter time and material and finalize billings once matched. 


• Responsible for job setup and closing. 


• Review, research, and resolve outstanding invoices.


• Track billing by pulling and reviewing bill status reports to identify and resolve any billing problems or delays. 


• Maintain regular contact with other departments to obtain information and/or to correct transactions.


• Keep supervisor informed of status of billing work. 


• Maintain a calendar of billing deadlines and prepare bills in advance of due dates. 


• Submit service invoicing on customer 3rd party websites. 


• Process customer credit card payments. 


• Send out monthly contract invoices. 


• Performs miscellaneous filling. 

Qualifications:

• High School Diploma (or GED or High School Equivalence Certificate) and relevant work experience of 3 years in an office setting. 


• Administrative skills and experience. 


• Attention to detail and ability to work independently. 


• Organized with the ability to multi-task in a fast-paced environment. 


• Excellent verbal and written communication skills. 


• Personal computer skills, strong typing ability, and knowledge of Microsoft Office. 

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

This position is a largely sedentary role; however, some filing is required. This would require the ability to lift files, open filing cabinets and bend or stand, as necessary.

Work Environment

This job operates in both an office and a field environment. Must be able to sit and/or stand for extended periods of time.

Reasonable Accommodation

Reasonable accommodation will be made to enable individuals with disabilities to perform the essential job functions unless doing so presents an undue hardship on the Company’s business operations.

Other Duties

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

Employee understands the above job description and agrees to comply with and be subject to its conditions. Employee further agrees this job description does not alter his/her at-will employment status. Employee understands that the Company reserves the right to delegate, remove, expand or change any and all responsibilities. Employee acknowledges that he/she can fulfill the above duties with or without reasonable accommodation.

Salary & Benefits

$20 - $26 Hourly

Benefits: Health, vision, dental, 401k etc.

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